Management Information

Bath Area Play Project is a voluntary organisation which is run by a group of people who all give their time to voluntarily managing and overseeing the Project. This group of people is called a Management Committee and they currently meet every 4 to 6 weeks usually in the evening at the Hut in Twerton.

The Committee is made up of people who have an interest in children, play or child development and are committed to controlling the direction and quality of the work of the project. Current members include teachers, social workers, consultants, parents and a horticulturist.

Members become Trustees of the organisation which, as a registered charity, means they are responsible for the financial management as well as service delivery and ensuring we work within the limitations of our governing document - our Constitution.

The Charity Commission approved our registration in 1992. Annually we hold an Annual General Meeting where trustees are elected, an Annual Review is produced and Accounts audited and brought to the AGM for approval.

Trustees are the equivalent of a Director of a Company but receiving no financial reward for the work done. There are four named positions; Chair, Vice- Chair, Treasurer and Secretary. Other trustees are Ordinary members with the same influence and vote entitlement as named positions.

Named positions usually involve some work outside of Committee meetings depending on the nature of the position. All are essential to the success of Bath Area Play Project and without them, we would not exist.

Meetings are fairly informal and are recorded with written records circulated to all members. Decisions are recorded and staff directed to work in specific ways.

There is an Annual General Meeting where an Annual Review is produced as well as accounts for the year, showing openly what services are provided as well as how money is spent and managed.

Also annually, staff and trustees hold a Review and Development Day where action plans and Business Plans are reviewed and discussed as well as future developments for the organisation.

New members are elected at the Annual General Meeting and where there is more than one person standing for the same position, those present are requested to vote for one person only.

Trustees are asked to:

If you would be interested in becoming a Trustee of BAPP and regularly attending and contributing to Management Committee meetings, please ring the Co-ordinator in the BAPP office for further information and an informal chat.

INTERNAL INFORMATION